Littleton Public Schools Policy

Policy Code    BE Policy Name    School Board Meetings Adoption            July 2, 1984 Revised              August 27, 2009

All meetings of three or more members of the Board of Education at which any public business may be discussed or any formal action taken shall be open to the public at all times except for periods in which the Board of Education is in executive session. All such meetings will be properly noticed and minutes will be taken and recorded as required by law.

No business may be conducted unless a quorum is present. A quorum shall consist of a simple majority (more than half) of the members serving on the Board of Education.

A recording shall be made of regular and special meetings as required by law and, at a minimum, shall be an audio recording. Recordings shall be maintained for 90 days.

Regular Meetings

       Regular meetings of the Board of Education shall be held in the Board Room at the Education Services Center on the second and fourth Thursdays of each month at 6:30 p.m. unless otherwise announced on the District website or information line.

Special Meetings

       Special meetings of the Board of Education may be called by the Board of Education president at any time and shall be called upon the written request of a majority of the members.

       The secretary of the Board of Education shall be responsible for giving a written notice of any special meeting to each Board of Education member at least 72 hours in advance of the meeting if mailed and 24 hours in advance if hand-delivered personally to the member. The notice must contain time, place, and purpose of the meeting and names of the members requesting the meeting.

       Any member may waive notice of a special meeting at any time before, during, or after such meeting, and attendance at a special meeting shall be deemed to be a waiver.

       No business other than that stated in the notice of the meeting shall be transacted unless all members are present and agree to consider and transact other business.

Work Sessions and Retreats

       The Board of Education, as a decision-making body, is confronted with a continuing flow of problems, issues, and needs which require action. While the Board of Education is determined to expedite its business, it also is mindful of the importance of planning, brainstorming, and thoughtful discussion. Therefore, from time to time the Board of Education may schedule work sessions or retreats, which shall be open to the public (except for matters of executive session), in order to provide its members and the executive staff with just such opportunities. Topics for discussion and study shall be announced publicly.

Legal Reference: C.R.S. 24-6-401 et. seq. (Colorado Sunshine Law)

                           C.R.S. 22-32-108 (Board meetings)

This was accidentally sent out with the November 19, 1991 date on the revised line in the August 2, 1995 mailing instead of the correct date of June 20, 1995. Sharon says we will go electronic and that will take care of it. Revised June 20, 1995; also revised on January 12, 2006 changing meeting start time to 6:30 p.m. Revised July 9, 2009, to reflect new language established by HB 09-1082. Note change of title from BD to BE to correct previous discrepancy. Former Policy BE was rolled into this policy. This policy was also revised and those revisions accepted by the Board on November 19, 1991, January 26, 2006.