Littleton Public Schools Policy

Policy Code    EHB Policy Name    Records Retention Adoption            September 9, 2010 Revised

The District shall use the Colorado School District Records Management Manual developed by the Colorado State Archives.

The District’s custodian of records, or designee, shall retain records for the time periods specified by the records management manual, as may be amended from time to time, unless a longer retention period is required by state or federal law.

Whenever the District is a party in litigation or reasonably anticipates being a party in litigation, Board members and District employees in possession of hard copy or electronic documents, e-mail, and/or other evidence relevant to the litigation or reasonably anticipated litigation shall retain all such documents, e-mails, and other evidence until otherwise directed by the Superintendent or designee.

Legal Reference: C.R.S. 24-80-101 et seq. (State Archives and Public Records Act)

Cross Reference:         EGAEA, Electronic Mail and Internet Services

                           GBL, Personnel Records

                           JRA/JRC, Student Records/Release of Information on Students

                           KDB, Public’s Right of Inspection