Littleton Public Schools Policy

Policy Code    KDB Policy Name    Public’s Right of Inspection Adoption            July 2, 1984 Revised              August 13, 1998

The District is a public entity, and its records shall be matters of public information subject to such restrictions as are set by federal law or regulation, by state statute, or by pertinent court rulings. The Board wishes to support the right of the people to learn about the programs and services of their schools, and the District shall make reasonable efforts as required by law to disseminate its public records, as defined under the Colorado Public Records Act. All correspondence with District staff or members of the Board of Education is subject to public inspection. The Superintendent is the official custodian of District records.

The official minutes of the Board and its written policies shall be open for inspection at the office of the Superintendent by any citizen desiring to examine them during hours when the office of the Superintendent is open. Other records are subject to public inspection in accordance with state law. However, no records shall be released for inspection by the public, either by the Superintendent or any other person designated as custodian for certain records, if such disclosure would be contrary to the public interest as described in state law or if, in the opinion of the official custodian, disclosure of the contents would do substantial injury to the public interest.

Records shall be open for inspection at reasonable times. The custodian has three working days to respond to the person making the request to set a date and time when the records will be available for inspection. The District may charge reasonable fees for furnishing copies of such public records in accordance with the District’s regulations.

Pursuant to state law, the custodian of public records may deny the right of inspection of certain records on the grounds that disclosure would be contrary to the public interest. Such records may include, but are not limited to, the following:

Law enforcement investigations

Test questions, scoring keys, and other examination data

Details of research projects

Contents of real estate appraisals

In addition, the custodian of public records shall deny the right of inspection of the following records, except as otherwise provided by law:

Medical, psychological, sociological, and scholastic achievement data on individual persons

Personnel files, except for applications, employment agreements, performance ratings, or any compensation

Letters of reference

Trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical data

Library and museum material contributed by private persons

Addresses and telephone numbers of public school students

Library records disclosing user identity

Legal Reference: C.R.S. 22-9-109

                           C.R.S. 22-32-109(1)(c)

                           C.R.S. 24-72-201 et seq.

Cross Reference:         EGAEA, Electronic Mail and Internet Services

                           JRA/JRC, Student Records/Release of Information on Students